2 x Full Time Experienced Legal Assistants

Based in Manchester & Widnes, Cheshire

Main Purpose of Role

This role is to provide direct support to his/her Principal to enable the Principal to operate at optimum efficiency.  This will include but will not be limited to the main responsibilities given below.  You will be expected to use a high degree of self-management and initiative.

Main Duties and Responsibilities

• To fully utilise the case management system, together with digital dictation (Big Hand) in preparation of correspondence and documents
• To administer filing, which will include daily filing and the opening and closing of client files in accordance with the current archiving procedures and policies
• To prepare correspondence and enclosures for mailing/email
• To undertake as necessary, preparing and copying of documents
• To make appointments, arrange meetings and to maintain an up to date diary for his/her Principal
• Audio typing
• To provide support to other secretaries as required
• To provide guidance to junior and temporary secretaries in the use of case management systems, policies and procedures when required to do so
• To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care
• To undertake any specific training when required to do so and overall to have a responsibility towards self-development
• To ensure the confidentiality of all the firm’s and client’s documentation and information

This is a description of the job as it is at present it is not exhaustive and may be altered to meet the developing needs of the practice and the individual.

Person Specification

• Excellent word-processing and audio-typing skills.
• Previous experience as a legal secretary/assistant.
• Excellent communication skills both written and oral with the ability to speak to clients at all levels.
• Adaptable to new procedures.
• Working as part of a team with a flexible approach to workload.